Payment of Tuition, Room, Board, Fees, and Other Costs and Charges
All amounts due for tuition, room, board, fees and other costs and charges must be paid as and when due, and each student is responsible for timely payment. All statements are mailed to the student’s home address. Student accounts can also be viewed online.
The College also holds the parents and/or guardians of the student responsible for full and prompt payment of all tuition, room, board, fees and other costs and charges, jointly and severally with the student. Arrangements for borrowing funds are between the student and/or parents/guardians and the lending institutions. Any amounts not paid to the College by lending institutions or third parties on the due date must be remitted by the student and/or parents/guardians on the scheduled dates. You are urged to make any necessary financial arrangements well in advance of the dates on which amounts are due to the College.
No student will be permitted to attend the College unless her tuition, room, board and fees are paid in advance. All financial obligations for tuition, room, board, fees and other costs and charges of a student to all departments or enterprises of the College must be satisfied in full before she will be permitted to receive transcripts, receive a diploma, register for or enter classes in any succeeding term or participate in Commencement. The College reserves the right to change its tuition, room, board, fees and other costs and charges at the end of any term. This catalog statement is considered sufficient notice of the time and terms of payment. Statements are sent, however, as reminders, for the convenience of students before each payment is due.
Tuition and Other Mandatory Fees
Payments Due Schedule
There is a new student reservation fee of $250. This non-refundable fee will be credited on the first-term fees and is due on May 1 for new first-year students, and later per notice for new advanced-standing (transfer) students.
- Due by Aug. 2, 2018: $17,000
- Due by Jan. 3, 2019: $17,000
- Due by Aug. 2, 2018: $10,500
- Due by Jan. 3, 2019: $10,500
Part-time Student Fees*
Amherst County High School Honors Students
Amherst County Teachers
All Other Students
$175 per credit hour
Summer Credit Fees*
Independent studies $700 per credit hour
Overload fee $875 per credit hour (more than 19 credits in a semester)
* Fees are paid at the time of registration. Our semester fees are based upon each student taking an average of 15 hours for credit per semester. However, a student may take as many as 19 credits with no additional fee. Any credits in excess of 19 will be billed at $875 per credit hour. These fees will be added at the end of the add/drop period and will be due upon receipt of the next statement.
Payment of Amounts Due
All amounts due must be paid promptly at the times specified. Checks should be made payable to Sweet Briar College and sent to the business office.
Students are enrolled at Sweet Briar College for the full academic session. However, their tuition will be billed on a semester basis.
Students who withdraw before a semester begins will be given a full refund of all tuition, room and board charges less the room reservation deposit. The withdrawal date is established by the date the dean of the College receives the students’ written notice of intent to withdraw. For purposes of calculating refunds, a school week is defined as beginning on Monday and ending on the following Sunday. All refund calculations take into account any charges that are unpaid at the time. Charges for student health insurance, tuition refund insurance, student life fee, applied music fee, special fees and riding program fees are not included in the refund policy calculations. Refund requests must be made in writing to the College business office.
If withdrawal occurs:
- Within the first or second week of a semester: 90% reduction of tuition, room and board
- Within the third or fourth week of a semester: 50% reduction of tuition, room and board
- Within the fifth to eighth week of a semester: 25% reduction of tuition, room and board
- After the eighth week of the semester: no reduction of fees.
Federal law requires the return of unearned federal aid funds to their respective programs when a student withdraws from the College before completing 60 percent of any semester for which she received such aid. “Unearned” funds mean the amount that would have been used to cover the student’s charges for the portion of the semester she was not enrolled, according to a federally prescribed formula. If, as a result of the return of these funds, an unpaid balance is left on the student’s bill, she or her family is responsible for paying it. No refund will be given to any student who is suspended or expelled from the College for disciplinary reasons.
Applied Music Fee
Music facilities for practice are available for use by students registered for credit or noncredit music courses in the music program and students preparing applied music placement auditions or other program auditions (with permission of the program). An applied music fee of $500 per semester per class will be charged to the student.
Books and Academic Supplies
The cost for any year will vary with the courses elected but in general ranges up to $1,250.
Room Damage Deposit
Each student must make a room damage deposit of $150 by Aug. 2. This deposit will be used to pay for any damage to College property beyond normal wear and tear, and for violations of room decorating regulations. If there are no damages or violations of decorating regulations and the room is left in the same clean condition as when it was first occupied, the room deposit will be refunded.
Non-residential, residential and day students with vehicles on campus are assessed a $150 registration (parking) fee for the academic year.
Riding Program Fees
Students who elect to participate in the activity courses offered by the riding program pay an applied riding fee each session. The riding fee covers lessons and includes some independent riding privileges for qualified students. All students must pay the riding fee, whether riding a college-owned or privately owned horse.
3-week session fees:
- $250 for 2 lessons per week for 3-week session
- 1 lesson/week (Saturday, no credit) $120
12-week sessions fees:
- $1,000 for 2 lessons per week (includes some independent riding privileges for qualified students).
- 1 lesson/week (Saturday, no credit) $500
- For those new to riding we offer:
- RDPR 158 (6 weeks/1 per week) $250
- RDPR 159 (9 weeks/1 per week) $375
- Unmounted opportunity to explore Leadership Development with horses:
- RDPR 107 Equine Facilitated Leadership, 1 credit course (no additional horse use/instructional fee)
- Leadership development through Equine Facilitated Learning (EFL). An experience-based learning model based on interactive sessions with horses. All work with horses is unmounted. RDPR 107 meets once a week during the 12-week session.
- Option 1: $3,360 per semester for full board in the main facility (based on $30 per day)
- Option 2: $2,880 per semester for hunter board in the hunter barns ($24 per day, only 8 stalls available)
Late Payment and Other Charges
Fees, charges and account balances for monies owed the College for which no specific due date is mentioned in this policy statement shall be due and payable within 30 days after the date of billing by the College. A late payment fee of $50 will be charged if payment is received past the due date. A returned check fee of $35 will be charged on any returned item.
As a convenience to our parents and guardians, Sweet Briar has arranged with Tuition Management Systems to handle requests for deferred payment under their plans. In addition, the College has instituted two installment payment plans that allow payments of the comprehensive fee in equal installments over the academic year. These plans are with Tuition Management Systems. Contact them at 800-722-4867 or sbc.afford.com.