2018-2019 Undergraduate Catalog 
    Jul 14, 2024  
2018-2019 Undergraduate Catalog [ARCHIVED CATALOG]

Financial Aid

The student and/or her family are expected to pay for Sweet Briar’s cost of attendance to the extent they are able. If the family demonstrates that it lacks the financial resources to do so, the student becomes eligible to receive need-based financial assistance.

The student demonstrates her eligibility for assistance through an application process, beginning with the Free Application for Federal Student Assistance (FAFSA), in which she and her family submit documents detailing their financial income and assets. Sweet Briar applies the Federal Methodology Need Analysis formula to this financial information to calculate the family’s ability to pay the College’s full cost of attendance. The dollar amount calculated is determined to be the expected family contribution (EFC). If that amount is less than Sweet Briar’s cost of attendance, the difference is called financial need, and the College offers the student an award package to help make up the difference.

The student receives an award letter that specifies the total amount in scholarships and need-based aid, including the individual sources of assistance, and any follow-up action the student must take to have the assistance credited on her tuition account.

The Award Package

The award usually consists of scholarship, grant, loan, and job money. Scholarship and grant money is not repaid, loan money must be repaid, and job money is received in the form of a bi-weekly paycheck for work the student performs in the campus job to which she is assigned.

If the student receives scholarship from the College, or a scholarship or grant from outside the College, that amount must be considered part of her financial aid award. Also, if she obtains additional grant money from a source outside the College after she has received her award, her award must be reviewed and, if appropriate, adjusted to ensure that her package does not exceed her need.

The loan and job portions of the award are optional - the College does not require the student to accept either - but if the student declines either or both, she and her family are responsible for finding the additional funds to make up the difference.

Grants that may be part of the financial assistance award include the Federal Pell Grant, the Federal Supplemental Educational Opportunity Grant, the Virginia Tuition Assistance Grant, Vermont State Grant, Rhode Island State Grant, the grants provided under the auspices of the Virginia Foundation for Independent Colleges, Sweet Briar College Grants, and private scholarships or grants, which the student obtains on her own initiative.

Loans that may be part of the financial assistance award include the Federal Direct Ford Loan, the Federal Direct Unsubsidized Ford Loan, the Sweet Briar College Dairy Loan, and the Mary and Lee Ashcraft Loan.

Funding for the student’s campus job may be derived from the Federal Work Study Program or from Sweet Briar funds. The typical job award is $1,000 per year. To earn that amount during the course of the school year, the student works approximately six hours per week at the federal minimum hourly wage.

Eligibility Restrictions

Only U.S. citizens or permanent residents are eligible to receive federal or Sweet Briar need-based assistance.

The use of Sweet Briar College grants and merit scholarships is restricted to the College’s JYF in Paris, Washington Semester (American University), St Andrews Exchange, Hollins Abroad-London, and on-campus study programs. Students must apply to their study abroad program through the study abroad office in order to receive Sweet Briar funding, and must have a cumulative grade-point average of at least 3.0 to use Sweet Briar funds for JYF, St Andrews, and Hollins Abroad-London study.

Application Process

The application process for need-based assistance is an annual one. To be considered for need-based assistance for the 2018-19 school year, the student must submit information about her family’s income and assets on the 2018-19 Free Application for Federal Student Aid (FAFSA). If she is selected for verification by the Department of Education, she also must provide signed photocopies of her and her family’s 2016 IRS tax return transcripts and W-2s, as well as any other documents specified by the financial aid office.

Application Deadlines

Financial aid applications for new students are accepted beginning Oct. 1 each year and the priority deadline for currently enrolled students who have received need-based assistance in the 2018-19 school year is May 2, 2019.

General Information

Students or family members who have questions about eligibility for need-based assistance or who wish to receive information regarding the College’s tuition payment plans should contact the financial aid office.

The Virginia Tuition Assistance Grant (VTAG)

The Virginia Tuition Assistance Grant (VTAG) was instituted by the General Assembly of the Commonwealth in 1972 to help reduce the difference in the cost of tuition between Virginia’s public and private colleges. Any student who is a legal resident of Virginia and attends a Virginia private college as a full-time, degree-seeking student is eligible to receive the VTAG, regardless of eligibility for need aid. The State Council of Higher Education for Virginia (SCHEV) estimates that the amount of the 2018-19 VTAG will be $3,270; the actual amount is dependent on funds appropriated by the Virginia General Assembly and therefore may be less than this. Applications are available at the financial aid office or through SCHEV.

Merit Scholarships

Sweet Briar College is pleased to be able to recognize excellence in all its forms. The College values students of extraordinary overall academic achievement, along with those who have developed special competence in the areas of art, natural science, music, humanities, or social sciences. Sweet Briar also seeks students who have shown superior involvement in school and community activities.

Merit scholarships are intended to recognize a student’s achievements and lower the net cost of attendance. Funds are made possible by gifts provided by generous alumnae and friends of the College. Accepted applicants are automatically considered for merit scholarships. Consideration for the Presidential Scholarship is by invitation only based on grade point average and academic achievement.

Designated scholarships to recognize students who meet specific criteria - such as the Girl Scout Gold Award and others - are also available. Some require additional application materials for the student to be considered. Details can be found on the scholarships webpage.

As an NCAA Division III athletics institution, Sweet Briar College does not offer athletics scholarships.

Continuation of Financial Aid

Financial aid is limited to the student’s cost of attendance and is based on enrollment hours. Financial aid awards may be renewable, although not automatically and not guaranteed. Students must reapply and qualify for financial assistance each year; both need-based and merit aid require maintaining satisfactory academic progress and a GPA of 2.5. The institution reserves the right to revise any portion of a financial aid award if funding of federal, state, or institutional programs change, or other circumstances occur affecting the student’s eligibility or the institution’s financial ability.

Students must inform the Office of Financial Aid of any additional resources that are or become available, including grants, scholarships or loans. Gift aid from outside sources is considered in the student’s award. If necessary, Federal Work-Study or need-based student loans may be adjusted before any need-based grant.

Questions regarding scholarships should be directed to the admissions office.