Payment of Tuition, Room, Board, Fees and Other Costs and Charges
Students are enrolled at Sweet Briar College for the full academic session. However, their tuition will be billed on a semester basis.
All amounts due for tuition, room, board, fees and other costs and charges must be paid as and when due, and each student is responsible for timely payment. All statements are mailed to the student’s home address. Student accounts can also be viewed online.
The College also holds the parents and guardians of the student responsible for full and prompt payment of all tuition, room, board, fees and other costs and charges, jointly and severally with the student.
Arrangements for borrowing funds are between the student, parents/guardians and the lending institutions. Any amounts not paid to the College by lending institutions or third parties on the due date must be remitted by the student and/or parents/guardians on the scheduled dates.
You are urged to make any necessary financial arrangements well in advance of the dates on which amounts are due to the College.
No student will be permitted to attend the College unless her tuition, room, board and fees are paid in advance.
All financial obligations for tuition, room, board, fees and other costs and charges of a student to all departments or enterprises of the College must be satisfied in full before she will be permitted to receive transcripts, receive a diploma, register for or enter classes in any succeeding term or participate in commencement.
The College reserves the right to change its tuition, room, board, fees and other costs and charges at the end of any term. This catalog statement is considered sufficient notice of the time and terms of payment. Statements are sent, however, as reminders, for the convenience of students before each payment is due.
Tuition and Other Mandatory Fees
Residential Students
- Tuition: $21,900
- Technology fee: $200
- Student life fee: $600
- Course supply fee: $100 (for applicable courses)
- Residential options:
- Post office box rental: $55
- Room damage deposit required of all residential students: $150
*During the academic year FY20-21, the college will offer single traditional rooms at the same rate as a double room during the COVID-19 pandemic.
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Non-residential Students
- Tuition: $21,900
- Technology fee: $200
- Student life fee: $100
- Course supply fee: $100 (for applicable courses)
- Post office box rental: $55
All Other Students
- Amherst County High School honors students: $160/credit hour
- Amherst County teachers: $160/credit hour
- All other students: $910/credit hour, not to exceed $10,950/semester
Other Academic Fees
- Auditing fee: $210/credit hour
- Summer independent studies: $700/credit hour
- Summer internships: $700/credit hour
- Overload fee: $420/credit hour in excess of 19 credit hours per semester
New-student Reservation Fee
There is a new-student reservation fee of $250. This non-refundable fee will be credited on the first-term fees and is due on May 1 for new first-year students, and later per notice for new advanced-standing (transfer) students.
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Fees are billed at the time of registration and due upon receipt of the next account statement. Our semester fees are based upon each student taking an average of 15 hours for credit per semester. However, a student may take as many as 19 credits with no additional fee. Any credits in excess of 19 will be billed at $420 per credit hour. These fees will be added at the end of the add/drop period and will be due upon receipt of the next statement.
Payment of Amounts Due
All amounts due must be paid promptly as specified below:
Fall 2020 Semester
Fall 2020 semester bill due by August 5, 2020
- Residential students: $17,700 plus any room upcharges and other fees
- Non-residential students: $10,950 plus any other fees
- All other students: Full statement amount billed
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Spring 2021 Semester
Spring 2021 semester bill due by January 5, 2021
- Residential students: $17,700 plus any room upcharges and other fees
- Non-residential students: $10,950 plus any other fees
- All other students: Full statement amount billed
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Checks should be made payable to Sweet Briar College and sent to:
Business Office
Sweet Briar College
P.O. Box 1051
Sweet Briar, VA 24595
Click here to make payments online.
Refund Policy
Students are enrolled at Sweet Briar College for the full academic session. However, their tuition will be billed on a semester basis. If the College moves to remote learning at any time during the semester, there are no refunds/credits of tuition. However, room, board and other fees may be eligible for pro rata credit depending on the timing of the decision to move to remote learning.
Students who withdraw before a semester begins will be given a full refund of all tuition, room and board charges less the room reservation deposit. The withdrawal date is established by the date the dean of the College receives the students’ written notice of intent to withdraw. For purposes of calculating refunds, a school week is defined as beginning on Monday and ending on the following Sunday. All refund calculations take into account any charges that are unpaid at the time. Charges for student health insurance, tuition refund insurance, student life fee, applied music fee, special fees and riding program fees are not included in the refund policy calculations. Refund requests must be made in writing to the College business office.
If withdrawal occurs:
- Within the first or second week of a semester: 90% reduction of tuition, room and board
- Within the third or fourth week of a semester: 50% reduction of tuition, room and board
- Within the fifth to eighth week of a semester: 25% reduction of tuition, room and board
- After the eighth week of the semester: no reduction of fees
Federal law requires the return of unearned federal aid funds to their respective programs when a student withdraws from the College before completing 60% of any semester for which she received such aid. “Unearned” funds mean the amount that would have been used to cover the student’s charges for the portion of the semester she was not enrolled, according to a federally prescribed formula.
Refunds are allocated in the following order:
- Unsubsidized Direct Stafford loan (other than PLUS loans)
- Subsidized Direct Stafford loan
- Federal Perkins loans
- Federal PLUS loans
- Directs PLUS loans
- Federal Pell Grants for which a return of funds is required
- Federal Supplemental Opportunity Grants (FSEOG) for which a return of funds is required
If, as a result of the return of these funds, an unpaid balance is left on the student’s bill, she or her family is responsible for paying it. No refund will be given to any student who is suspended or expelled from the College for disciplinary reasons.
Applied Music Fee
Music facilities for practice are available for use by students registered for credit or noncredit music courses in the music program and students preparing applied music placement auditions or other program auditions (with permission of the program). An applied music fee of $450 per semester per class will be charged to the student.
Books and Academic Supplies
The cost for any year will vary with the courses elected but in general ranges up to $1,300.
Room Damage Deposit
Each first-time student must make a room damage deposit of $150 by August 5, 2020. New students that enter in the spring term will pay the room damage deposit by January 5, 2021.
This deposit will be used to pay for any damage to College property beyond normal wear and tear, and for violations of room decorating regulations. If there are no damages or violations of decorating regulations and the room is left in the same clean condition as when it was first occupied, the room deposit will be refunded.
Vehicle Registration
Non-residential, residential and day students with vehicles on campus are assessed a $150 vehicle registration (parking) fee for the academic year.
Riding Program Fees
Students who elect to participate in the activity courses offered by the riding program pay an applied riding fee each session. The riding fee covers lessons and includes some independent riding privileges for qualified students. All students must pay the riding fee, whether riding a College-owned or privately owned horse.
Program Fees
3-week session fees:
- $250 for 2 lessons/week for 3-week session
- $120 for 1 lesson/week (Saturday, no credit)
12-week session fees:
- $1,000 for 2 lessons/week (includes some independent riding privileges for qualified students).
- $500 for 1 lesson/week (Saturday, no credit)
- For those new to riding, we offer:
- RDPR 158 (6 weeks, 1/week) $250
- RDPR 159 (9 weeks, 1/week) $375
- Unmounted opportunity to explore Leadership Development with horses:
- RDPR 107 Equine Facilitated Leadership, 1 credit (no additional horse use/instructional fee)
- Leadership development through Equine Facilitated Learning (EFL). An experience-based learning model based on interactive sessions with horses. All work with horses is unmounted. RDPR 107 meets once a week during the 12-week session.
Horse Boarding Fees
- Option 1: $3,300 for fall semester/$3,780 for spring semester - for full board in the main facility
- Option 2: $2,640 for fall semester/$3,024 for spring semester - for hunter board in the hunter barns (only 8 stalls available)
- Winter Semester Break Board: $1,140 for November 23, 2020 - January 9, 2021
Late Payment and Other Charges
Fees, charges and account balances for monies owed the College for which no specific due date is mentioned in this policy statement shall be due and payable within 30 days after the date of billing by the College.
A late payment fee of $50 will be charged if payment is received past the due date. A returned check fee of $35 will be charged on any returned item.
By federal law, students for whom the Veteran’s Administration has not yet paid tuition and fees for their veteran’s benefits under the Post 9/11 GI Bill (Chapter 33) or Vocational Rehabilitation and Employment Services (Chapter 31) are not subject to the university’s usual holds, restrictions, or late fees for such monies.
Payment Plans
As a convenience to our parents and guardians, Sweet Briar has arranged with Nelnet to handle requests for deferred payment under their plans. Payment plans are available for 7 months to 10 months. You may contact them at 800-722-4867 or sbc.afford.com.
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